For event planners and event companies
Run every guest’s journey, from invitation to check-in.
One workspace for your team to manage guest lists, RSVPs, travel, rooms, IDs, arrivals and baggage across every function, with guest updates sent on WhatsApp from your own business number.
RSVPs in
198/248
Arrivals today
36
Rooms assigned
82/90
IDs pending
14
Why Riwato
Replace the spreadsheets, phone calls and group chats your team runs events on today
One source of truth
Guest details, RSVPs, travel, rooms and IDs live in one record per guest, so every coordinator works from the same list.
Less manual chasing
Guests reply to WhatsApp invitations with one tap. Pending RSVPs and missing IDs are a filter, not a round of calls.
Calm on the event day
Live arrivals at the airport, hotel and venue, with the hotel, drivers and baggage team notified as each guest checks in.
Client-ready reporting
Headcounts per function, rooming lists and transport manifests export in one click for clients, hotels and vendors.
The platform
Everything a hosted event needs, in the order your team works
Thirteen modules that cover the full guest journey, from building the list to collecting the last bag.
1 · Plan
Set up the event and the people in it
Guest List
Families, sides and tags. Import from a spreadsheet in minutes.
Functions
Every sub-event with its date, time and venue: Haldi, Mehendi, Sangeet, Pheras.
2 · Invite
Reach guests where they already are
Campaigns
Bulk WhatsApp sends to any audience, personalised per guest, with cost shown before sending.
RSVP
Attendance and headcount per function, updated as guests reply.
3 · Arrange
Get travel and stays right before guests land
Travel Planner
Arrivals, departures and pickups, filtered by date and pickup status.
Room Planner
Drag guests into rooms, with capacity warnings and a rooming list for the hotel.
ID Documents
Collect and verify guest IDs for hotel check-in, numbers masked throughout.
4 · Run the day
Know where every guest is, live
Check-In
One-tap arrivals at airport, hotel and venue, with the right people notified.
Baggage
Tag every bag and track it from checked in to on belt to collected.
Call Logs
Every guest call in one list, with a short summary of what was agreed.
Dashboard
RSVP funnel, pending IDs, arrivals today and message spend at a glance.
Exports
Rooming lists, transport manifests and logistics sheets as CSV.
Connect WhatsApp
Link your WhatsApp Business number once and see its quality and sending limits.
How it works
From signed client to wrapped event
- 01
Set up the event
Add functions and venues, import the client’s guest list and connect your WhatsApp number.
- 02
Invite and confirm
Send invitations per function and watch RSVPs and headcounts fill in.
- 03
Arrange logistics
Collect travel details and IDs, plan pickups, assign rooms and send the lists to hotels and vendors.
- 04
Run the event
Check guests in at every stage, track baggage and keep the client updated from one dashboard.
Inside the app
Every guest’s status, in one row
| Guest | RSVP | Arrival | Pickup | Room | ID | Check-in |
|---|---|---|---|---|---|---|
| Aarav Mehra | Attending | 11 Dec, 10:40 am | Arranged | 204 | Verified | Hotel |
| Priya Kapoor | Attending | 11 Dec, 2:15 pm | Arranged | 118 | Review | Airport |
| Ananya Iyer | Pending | Not shared | – | Unassigned | Missing | – |
| Rohan Sharma | Attending | 12 Dec, 9:05 am | Needed | 310 | Verified | – |
For your business
Built for teams that run many events, not one
Multiple events, one account
Run several clients’ events side by side from your organisation’s workspace.
Your team, with roles
Owners and staff logins, so coordinators see what they need and nothing more.
Your brand on WhatsApp
Guests hear from your business number, and your sending limits grow with every event.
Works on a tablet
Designed for coordinators on their feet at the airport, hotel desk and venue.
Running events this season?
See Riwato with one of your own events in a 20-minute call. Write to TODO_CONTACT_EMAIL or call TODO_PHONE.